Trinity County Horse and Long Ears Club

TRINITY HORSES AND LONG EARS

By-Laws

The mission of the Trinity Horses and Long Ears is to promote horsemanship for all riders and all breeds of equines which include horses, donkeys, and mules by sponsoring shows, clinics, play days, trail rides, as well as other related activities.

Article I. Membership

Section 1. The membership of this Club shall consist of individual members 18 and older (1 vote), family memberships includes immediate family- 1-2 adults and children under 18 (2 votes, must designate who is to cast the vote) and business members (1 vote, must designate who is to cast the vote) who have been admitted to the membership by paying their dues.

Section 2. If any member fails to pay his or her dues within 30 days after they are due on or before the January meeting, said member cannot vote, serve in office, receive club discounts or benefits until his or her dues are paid. All memberships expire December 31. Delinquent January 31 of current calendar year.

Article II. Rights, Privileges, and Dues

Section 1. This Club shall be known as the TRINITY HORSE AND LONG EARS and its members shall be privileged to exercise such rights as are therein conferred, and such additional special privileges as are granted by these by-laws.

Section 2. The membership shall be comprised of individual members 18 and older (1 vote), family memberships (2 votes, must designate who is to the cast vote). Business members

(1 vote, must designate who is to cast the vote) The minimum prerequisite for voting for officers for the succeeding year is any regular member of good standing that is 18 years or older and has attended at least 4 club meetings during current year. The secretary shall keep attendance records for all members by passing a sign-in sheet at each meeting. Secretary shall maintain current roster of members and their contact information.

Section 3. The dues shall be $15 for individual members 18 and older, $25 family memberships and $30 business members. The membership may at any regular or special meeting change annual dues by a majority vote of the club members present. In order for points to count for awards programs, the exhibitor must be a current member.

Section 4. A copy of the by-laws shall be provided to any member upon request. Bylaws and mission statement available on club website, http://www.trinityhorseandlongears.com

Article III. Officers

Section 1. The officers of the club shall be a President, Vice President, Secretary, and Treasurer. They shall be elected by the club from the membership, by a majority vote of the members present and shall not be absent for any 3 consecutive meetings or a new officer will be elected. The same individual is limited to 2 consecutive terms of the same office. The office of secretary and treasurer may be combined and held by one member on approval of the membership. The President, Vice President, and Treasurer are authorized signatories on all Club checks. There must be a minimum of two signatures of these officers for checks to be valid. Current valid signature authorization cards are to be kept updated at the financial institution providing the organizations banking and financial services.

Section 2. PRESIDENT: It shall be the duty of the President to preside at all meetings of the club; to have general supervision of all the affairs and business of the club; and to execute along with other elected officers, all written contracts, agreements, or conveyances on behalf of the club. The President shall be an ex-officio member of all committees.

Section 3. VICE PRESIDENT: The Vice President, in the absence of the President, shall perform the duties of the President.

Section 4. SECRETARY: The Secretary shall keep full and accurate minutes of all meetings of the club in books provided for that purpose at each meeting; keep a true and accurate account of all membership. To provide a current list of the membership upon request; to notify the club of all complaints, issue statements to members and perform such other duties as may be prescribed by the club.

Section 5. TREASURER: The Treasurer will pay all bills upon approval of the general membership; preserve and keep all records of financial correspondence of the club; keep an accurate account of financial affairs of the club, and perform such other duties as may be prescribed by the club. A current financial report should be presented and recorded in the minutes of the monthly meetings. The books of the club will be checked twice a year by a member of the club who is not an officer and has book keeping experience.

Article IV. Club Year and Meetings

Section 1. The club year shall be the first day of January and include December 31 of the same year.

Section 2. The regular meeting date for the club shall be the first Thursday of the month at 6:30 PM. Current meeting location is the Trinity County Fair Board room, 6000 State Route 3, Mailing address is Post Office Box 1885 Hayfork Ca 96041.

Section 3. Special meetings may be called by the President or upon written application by three (3) regular members. Notice shall be postmarked 3 days in advance, by e-mail date stamp, or by telephone as well as posting on club website.

Section 4. 25% of the members as of the January meeting shall constitute a quorum at any meeting, provided two officers are included in that majority.

Section 5. Officers can be removed from office by a 2/3 vote of the members present.

Section 6. Officers shall be nominated at the October meeting and voted on at the November meeting following written email notification and/or posting to club website to inform the membership of the nominees. If only one person is nominated to an office, the nominations for that office may be re-opened prior to voting at the November meeting. If no quorum exists the existing officers will remain until a quorum is present at the next meeting.

Section 8. RULES OF ORDER: âRobertâs Rules of Orderâ shall be the parliamentary authority for all matters of procedure not specifically covered by these By-Laws.

Article V. Amendments of By-Laws

Section 1. AMENDMENTS: Any proposed amendments to these By-Laws submitted to the club must be in writing and signed by three (3) members in good standing. The proposed amendment will be presented and discussed at one meeting, the proposed change to the By-Laws will then be mailed and/or emailed to the general membership, posted to the club website and voting will take place at the next regularly scheduled meeting. If two-thirds majority of the members present, must be a quorum, is obtained it shall become law.

Current revision as of 4/30 /15